ST1&2: Study Leave


ST1&2 GP Trainees are given 30 days per year (12m) study leave, 15 internal days (to attend Day release course) plus 15 days to use externally as you wish.  It is advisable to use half during each 6-month post, so 7/8 days entitlement during each 6 months.

You need to complete a Trust study leave form to get permission for the study leave from your employer – available from HHFT/SDH HR.

Funding for study leave during hospital posts - please liaise with Trust HR.

Funding for study leave during GPST1/2 6m posts - funding from Patch Office as per information below.

Study Leave Funding: ST1 ST2 in GP posts 

Study leave funding is available to ST1 and ST2 trainees who will be undertaking training in GP Posts during the year 2021/22. So, if you have a 6 month GP post starting in Aug ’21 and/or Feb ’22 then you are eligible to claim. All Mid-Wessex trainees that qualify for this funding are entitled to a maximum of £300.00 total during ST1/2 GP posts. This funding is to be used on approved educational courses/conferences, subject to approval.

To make a claim you need to adhere to the following checklist:

First make sure your course conforms to the Deanery’s list of approved courses HEW approved Study leave courses in GP posts April 2018

If you wish to attend a course which is not on the approved list or requires approval from your Associate Dean, please contact to ask this to be reviewed by Dr Heidi Penrose.


Complete a University of Winchester claim form - this should be completed electronically as a PDF - please read guidance on how to complete University of Winchester expense claim form

Attach a copy of your certificate of attendance (if applicable)

Attach an original copy of your receipt of payment

Please read the guidance on the expense claim form carefully, and email your PDF form to along with receipt and certificate of attendance.

We can only accept claims made during your GP post (or up to 3 months after).

Study leave funding is given as a reimbursement only and claims cannot be made prior to attendance on a course


RCA & AKT Revision Course Funding 

Mid-Wessex GP trainees are entitled to study leave funding to go towards the costs of the AKT and RCA revision courses (not including military registrars).

Health Education England Wessex funding for these courses has been devolved to the Patch Offices. This means that trainees can ask the Patch Office for the subsidy code to book onto courses with RCGP Wessex. We do not reimburse the admin charges. We do not pay travel expenses. You can only claim for attendance at 1x CSA/RCA course and 1x AKT course during your GP training.

Trainees will need to register their interest with RCGP Wessex Faculty to attend these courses.  Trainees need to ask the Patch Office to provide them with the subsidy code when booking onto one of these courses.

Trainees will be asked to pay RCGP a non-refundable fee to book a place at the time of booking - £15 for AKT course and £50 for RCA course.  The Patch Office will then be invoiced for your place on the course (w.e.f August 2021 we will pay up to £85 for AKT course or up to £345 for RCA course).

Please email to request the subsidy code quoting which course you would like to book.

Please note that if you fail to attend or do not cancel your place within 7 days of the course taking place, the fees will still be charged.

How to claim:

If you book on a RCA/AKT course through another provider, the Mid-Wessex Patch Office will reimburse the equivalent course costs for the RCGP RCA revision course (up to £345)  and the RCGP AKT revision course (up to £85).

Please complete a University of Winchester expense claim form University of Winchester expense claim form

You also need to provide a copy of your certificate of attendance and an original receipt of payment. Claims cannot be processed without these. These are then submitted, on your behalf, to Dr Heidi Penrose (AD) for approval, and if approved, payment will be made by BACS. Please note: study leave funding is in the form of reimbursement only, funding will not be paid prior to attendance.